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Documentation & Knowledge

Notion vs Confluence

Which documentation & knowledge tool is right for you? Compare features, pricing, and user reviews to make the best choice.

N

Notion

4.76,000 reviews

Teams and individuals who want an all-in-one workspace for internal documentation, wikis, and lightweight knowledge management tightly integrated with project/task tracking.

Starting at $10/user/month
C

Confluence

4.13,700 reviews

Teams that need a structured internal wiki/knowledge base and project documentation, especially organizations already using Atlassian tools like Jira and Jira Service Management.

Starting at ~$5.75/user/month

Side-by-Side Comparison

FeatureNotionConfluence
Pricing$10/user/month~$5.75/user/month
G2 Rating4.7 (6,000 reviews)4.1 (3,700 reviews)
Capterra Rating4.74.4
Best ForTeams and individuals who want an all-in-one workspace for internal documentation, wikis, and lightweight knowledge management tightly integrated with project/task tracking.Teams that need a structured internal wiki/knowledge base and project documentation, especially organizations already using Atlassian tools like Jira and Jira Service Management.

Pros & Cons

Notion

Pros

  • + Highly flexible structure (pages + databases) for many documentation styles
  • + Strong collaboration and sharing controls for internal/external docs
  • + Large template ecosystem and easy-to-build internal wikis
  • + Integrates well with common tools (Slack, Google Drive, GitHub, etc.) and supports embeds

Cons

  • Can become messy without governance (naming conventions, database design, permissions)
  • Performance can degrade with very large workspaces/databases
  • Advanced knowledge-base needs (granular publishing workflows, strict IA, analytics) may require specialized tools

Confluence

Pros

  • + Strong collaboration and documentation workflows with robust versioning
  • + Excellent integration with Jira and the broader Atlassian ecosystem/Marketplace
  • + Flexible organization via spaces, page trees, labels, and powerful search
  • + Granular permissions for spaces and pages suitable for larger teams

Cons

  • Can feel complex and cluttered at scale without governance and information architecture
  • Performance and navigation can degrade in very large instances with heavy content
  • Advanced admin/security features are typically gated behind higher-tier plans