When I Work
Entry plan
$2.50 × 10 seats$25.00
× 12 months$300.00
Per year
$2.50 per person / mo
$300
When I Work vs 7shifts
Compare with for .
When I Work
59%
match · $300/yr
7shifts
60%
match · $480/yr
What matters most?
Fine-tune
What you'd pay
Entry plan for 10 people, billed yearly where offered. Prices checked Oct 2026.
Smaller bill
7shifts
Entry plan
Flat price, whole team$39.99
× 12 months$479.88
Per year
$4.00 per person / mo
$480
When I Work
From $2.50
Small and mid-sized hourly teams in retail, healthcare, hospitality and services that want simple per-user pricing with scheduling, time clock and messaging included, and already have a payroll provider.
vs
7shifts
From $39.99Free plan
Independent restaurants, restaurant groups and franchises that want scheduling tied to POS sales, tip handling and restaurant-ready payroll.
Side by side
| When I Work | 7shifts | |
|---|---|---|
| Pricing | $2.50/user/month (single location); $5/user/month (multiple locations) | Free Comp plan; paid from $39.99/location/month (annual) |
| G2 Rating | Not yet verified | Not yet verified |
| Best For | Small and mid-sized hourly teams in retail, healthcare, hospitality and services that want simple per-user pricing with scheduling, time clock and messaging included, and already have a payroll provider. | Independent restaurants, restaurant groups and franchises that want scheduling tied to POS sales, tip handling and restaurant-ready payroll. |
Pros and cons
When I Work
Pros
- Very low per-user price for single-location teams
- Time clock and messaging included rather than sold as add-ons
- Simple two-plan pricing that's easy to budget
- Good payroll integration list for small businesses
Cons
- No free plan after the 14-day trial
- No built-in payroll
- Costs grow with every user, including managers
7shifts
Pros
- Restaurant-specific tools that general scheduling apps don't match
- Shift trades included on the free plan
- Flat per-location pricing within each employee band
- Payroll included on Premium for US restaurants
Cons
- Time clocking starts on Essentials and compliance tools need Pro
- Employee caps (15, 30, 60) can force upgrades
- A poor fit outside food service
Marcus Williams